Step I - Advertisement
The scholarship scheme is advertised in various national dailies. The advertisement includes detail of both reimbursement detail of panel universities along with panel university modes. The advertisement is published after the approval from authority relevant. The advertisement is produced for every session.
Step II - Submission of Forms
After advertisement, workers and their children of various Industrial and Mine Units submit scholarship forms along with required documents for various courses. The reimbursement forms are received at scholarship office, Peshawar and WWB zonal offices of Haripur and Bannu. The forms of panel university cases are only received at Scholarship Section, Peshawar.
Step III - Initial Scrutiny
The panel university forms received are initially scrutinized by the scholarship section in order to confirm that they are complete in all respects, if found complete the students are issued a Provisional Admission Letter.
The reimbursement forms are initially scrutinized by the scholarship section and any form not meeting the requirement is deferred. The forms not meeting the criteria of the Governing Body, Islamabad are then rejected.
Step IV - Physical Verification
The lists of both panel university and reimbursement forms, found correct in all respects, are handed over to the Physical Verification Team. The teams carry out physical verification by visiting all the concerned industrial / mine units and submit their report to the scholarship section.
Step V - Verification of ESSI & EOBI Cards
The list of workers having EOBI & ESSI cards are sent to EOBI & ESSI departments for verification. The EOBI & ESSI department then submit their reports regarding the status of cards to the scholarship section.
Step VI- Confirmation of Factory / Mine Status
The list of factories whose workers have submitted scholarship forms is submitted to the Labour department for confirmation of their registration. Similarly, the list of mines whose workers have submitted scholarship forms is submitted to Mine department for confirmation of their registration. Both the departments submit their reports to the scholarship section.
Step VII - Meeting Of Provincial Scrutiny Committee
The reports received from the physical verification teams, EOBI department, ESSI departments, Labour department and Mines department are compiled and placed before the Provincial Scrutiny Committee for their perusal and decision. After detail scrutiny and deliberation, and in the light of reports submitted by the above mentioned departments those scholarship forms which are found correct in all respects and fall under the eligibility criteria of the Governing Body, Islamabad are approved by both the committees. Those scholarship forms which do not meet the criteria are rejected by the committees.
Step VIII - Approval of The Competent Authority
Panel University
HEC/HERA/PEC/PMDC recognized Institutes/Colleges/Universities submit claims/bills in respect of eligible children of Industrial Workers to the Scholarship Section Khyber Pakhtunkhwa, Workers Welfare Board. These claims/bills are scrutinized/checked for the omission of any error in the light of the approved Scholarship criteria of the Governing Body Workers Welfare Fund, Islamabad and only the students who are found correct as per reports of the Physical Verification and Provincial Scrutiny Committees are processed on separate file for the approval of the Competent Authority.
Reimbursement
For reimbursement cases, the scholarship cases approved by the Physical Verification & Provincial Scrutiny Committees found correct in all respects are put on file and forwarded for approval to the authority relevant.
Step IX - Method of Payment
Panel University
After approval of the authority relevant, cross cheques are prepared in the name of concerned universities and for students (only stipend amount) but the scholarship section is trying to transform this method of distribution to online transaction; into the bank accounts of the beneficiaries.
Reimbursement
After approval of the authority relevant, cross cheques are prepared in the name of concerned students (including the educational dues and student stipend). This method shall also be converted to online transactions; into the bank accounts of the beneficiaries.
Step X - Distribution of Cross Cheques
Panel University
The cheques are distributed among the panel institutes/colleges/universities through a covering letter which also includes the details of amount of cheque, students concerned. The acknowledgement of the cheque is received from each university and filed.
The prepared student stipend cross cheques are distributed among the beneficiaries. To ensure transparency in the distribution process, thumb impression of every student is taken as a receipt token along-with copies of student’s CNIC and student card.
Reimbursement
The reimbursement cheques are also distributed in the same manner as that of student stipend cheques, thumb impression of every student is taken as a receipt token along with copies of student’s CNIC.